Auto-Calculating Ground Travel Time and Distance

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Master Tour has a handy little feature that allows you to automatically calculate the time and distance between two venues without having to manually look it up yourself. Here's how you use it:

First, you'll need two consecutive tour dates with venue addresses entered in the Event section of the Itinerary. Currently, this feature will only calculate distances between two consecutive venue addresses, and won't work if you have a day between venues or if you're trying to calculate from a venue to a hotel. Then, you'll need to create a Travel item in the Itinerary section of one of the two days, and input whatever time you're wanting to depart:

 calcdisticon.png

Then, click the little road icon next to the Distance field.  This will bring up a window asking which route you want:

selectroute.png

Just double click on whichever route you want to use to populate your time and distance fields in the Travel section of your Itinerary:

calculatedtimeanddist.png

Now your time and distance values have been inputted into Master Tour! Note that this only fills in time and distance, so you'll need to enter your own places of Origin and Destination with Time Zones if you want that info to show up in your itineraries:

enteredplaces.png

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Comments

  • Avatar
    Roger Williams

    Is there a way to set up a "Home" departure location without setting it up as an event?

  • Avatar
    Eventric Support

    Hey Roger,

    Currently, no.  However, once you create your "Home" as a Venue, you'll be able to quickly add it to tour dates in the future, as this record will be saved on your local database.

    Thanks,

    Patrick

  • Avatar
    Clancy Silver

    Is there a way to print a report of the entire tour with distances?

  • Avatar
    Eventric Support

    Hey Clancy,

    There sure is! As of Master Tour version 2.0.831 (our latest version currently), we have a Travel Report under File>Print>Travel>[HTML] Travel Report that can print out all of your travel for a tour, including distances, flight legs, confirmation numbers, and travel details.

    Thanks,
    Patrick