Adding Travel Schedules

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Your travel information

Getting from one venue to another can be quite a feat. Keeping track of you and your organization's travel plans in Master Tour is a great way to not only store your information but output it in different ways. We will be looking into the Travel tab in the Itinerary section. Will you be flying? Driving? Taking a boat? Will you or your crew be traveling before or after the show? Who is going where? The Travel tab will allow you to enter all this information as well as key travel details.

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Adding travel information 

To get to the travel tab, click on the Itinerary section on the Module Navigator. You will now see the travel tab in the Main Content Pane. There are two buttons that allow you to add travel items - the Add Day Travel button and the Add After Show Travel button. Day and After Show travel possess the same fields, but the difference is where the information is placed on the tour reports. Day travel will appear at the top of the tour book day itinerary pages, while After Show travel will be displayed at the bottom of these sheets.

While the interface is fairly straightforward, two things to point out are the Travel Party field and the Travel Mode drop down menus. Let us take a look at the Travel Party drop down menu first.

The Travel Party drop down menu

The Travel Party drop down menu can come in very handy for you if people in your organization travel in separate parties. You can choose the built in travel parties we have, or you can edit the field and write your own. Please keep in mind, however, that the tour book reports will hold two parties per day travel/after show travel bars, but the information will display in the schedule information. Just make sure to allow for Travel information to display on the tour book report.

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The Travel Mode drop down menu

Travel can take place over air, ground, rail and sea. Travel modes in Master Tour are divided into these four means of travel, and have specialized fields based on the info associated with each of those modes of travel:

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Customizing Travel Item Titles

Master Tour will auto-generate Travel Item Titles that show up on your mobile app and in your reports, but you can customize this by clicking the chain link next to the Travel Party:

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Then changing the title to whatever you want:

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TIP: If you do not want to see the travel information on your tour book, you can filter the information out. General filtering is available for standard tour book printing when printing multiple dates, so please keep this in mind when printing.

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