Adding Hotel Reservations


Hotel Reservations

Hotel information is important to any organization. Whether you are working with a large tour requiring multiple hotels or a smaller band staying at one, knowing where each member of your team is will help you stay on top of your tour. Using Master Tour will allow you to keep track of all this information as well as provide you with specific information on each hotel.


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The Hotels tab can be found in the Itinerary section of Master Tour. Adding a hotel reservation is simply a matter of clicking the Add Hotel Reservation button in the bottom left corner of your screen, then finding your hotel(s) in our database. While our database is extensive, we may or may not have information on the locations you are looking for.  If we do not have a record already created for your hotel, you can create a new hotel by clicking the Create New Record button.  Once you have entered the hotel information, this information will be saved for your own personal use again whenever you need it.

TIP: Remember to enter a party in the party drop down if you have more than one type of reservation. The Party drop down is in the top right corner of your hotel reservation window, just below the red X and blue wrench icons.  This way, if you have people staying at different hotels, or in different types of rooms in the same hotel, you can easily keep track of accommodations for everyone.

Current reports store up to two hotels. Please make note of this when creating your tours.  If you do need additional hotel information, please let us know.

If you have multiple hotels, you can reorder them in your Hotels tab by simply dragging and dropping a hotel reservation to the desired spot.  If you ever need to delete a hotel reservation, simply click on the red X at the top right corner of your hotel record, and click the "Confirm Delete?" button that appears.


Adding Hotel Facilities Information

Many people are often curious about what kind of amenities are available at the places they are staying. Different hotels have different options available to guests at the hotel. Information such as restaurant and lounge hours to in-room features such as cable and internet access can be stored in our facilities tab. While some of this information has already been added to our database, we may not have all the facilities information available. Contact your travel agent or the hotels directly for more information, and you can place this into the Facilities tab for current and future use.

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