Adding pass types and guests to a guest list

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Adding pass types and guests to a guest list

Your organization has a limited number of guest passes to give to friends and family. The guest list will allow you to keep track of who will be attending shows on different dates, what kind of passes they have, and even billing information.

Adding different pass typesguest_list_passes.png

Adding different pass types allows you to keep track of specific pass types such as VIP passes and meet and greet. Be sure to keep track of how many passes remain by checking the guest list from time to time.

Start by going to your Artist Overview adding a new pass type (Add Pass Type button in the bottom left corner), then choose an abbreviation. The reason we use abbreviations is so that you will be able to add multiple pass types in the guest list. In order to keep the pass type definitions in order, be sure to select the corresponding meaning for the abbreviation. You can also add your own abbreviation and meanings by clicking on the drop down and editing the fields.

 

Adding guests to a date

guest_list.png

Guest lists can only be added to dates with events, so keep this in mind when creating a guest list. To begin, head over to the guest list section on the right. Once there, click on the Add Guest button located at the bottom left corner. You have two options to add your guests:

  • The first option is to click on each field and add information accordingly.
  • The second option is to click the ... button located next to the new guest. This second option will allow you to add detailed information about the guest (credit card, billing details, and other details).

Once you have added all your information, you can print out your guest list.

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Comments

  • Avatar
    Richard Battaglia

    What happened to the option - while adding a guest name from a mobile device - to specify what type of pass is required. Now there is a notes field - but it doesn't transfer to my non mobile list.

    Band members are entering the type request and i'm not getting them??

  • Avatar
    Eventric Support

    Hi Richard,

    We have not previously given the option for mobile guest list pass type assignment.  However, it is on our list of features to add, and if you want, you can add it to our feature request board ** here** to gain more support for the feature and make it a higher priority to our developer team.

    Also, the notes field does transfer to your non mobile list.  To access the notes about a particular guest, go to the Guest List section of your Master Tour desktop app, then click on the "..." button to the left of the desired guest's name.  This will bring up a record of that particular guest.  Click on the "Notes" tab to view notes that have been entered by mobile or other users.

    If you have any more questions, feel free to ask.

    Thanks,

    Patrick