The default schedule is great for any user. There are certain things you and your band will always be doing - eating lunch, loading in, sound checks, etc. Why bother rewriting the schedule every time? Create a Default Schedule!

What is the Default Schedule?

Many people have routines they need to follow before events. You may have to load in, set up the stage, eat, and so on. Rewriting the schedule makes no sense if you are doing the same thing over and over. This is why we created the default schedule - to allow users to have a schedule to use over and over. It is easier to modify a few times than to rewrite entire days, right?

Create/Modify a Default Schedule

On the right hand side, click on the artist name (this is right above the Itinerary menu on the right - see Figure 1 - the blue highlighted area).

You should see a few different tabs, but the one we are interested in is the Schedules tab. Click on this tab, and you should see a few pre-built default schedules.

You can edit one that is already there, or you can make your own. Let's start by editing a pre-made schedule. Click on one of the schedules (other than Day Off), and you will now see schedule items on the right hand side.

Clicking on the field will allow you to edit the information. Change schedule item titles, change the start/end times, select different calendar types, and add party information. You may be asking yourself what is a calendar type? Each schedule item can be set to different types - day, event, publicity, day travel, and after show travel.

• Day items are generic - they can be used whether you have an event scheduled or not (more on that in a minute).
• Event items will only be displayed if you have an event for that day .
• Publicity items are intended for publicity events (you will be able to filter these in different sections).
• The travel items are designated for travel.

Add as many items as you would like (click the Add Default Schedule Item button), but keep in mind that your reports may not show all these items. Now that you know how to add the schedule items, making your own schedule is just a matter of clicking the Add New Default Schedule button, naming your schedule, and adding schedule items. Congratulations on your new default schedule!

Applying a Default Schedule

Now that you have created or edited your default schedule, it is time to add it to a date on your tour. Click on the Itinerary section on the right and click the date to apply the schedule to. Now, you should see the Schedule tab - click on this tab to view the current schedule.

At the bottom left hand corner, there are three buttons - Add a new Schedule Item, Apply Schedule, and Confirm All. Click the Apply Schedule button to add the schedule you just created/modified. You can choose to either replace the current schedule or keep the current schedule and just add the schedule to the current schedule using the Replace existing schedule check box. Be sure to select the event to apply this schedule to, especially if you have multiple events for the day.

Deleting a Default Schedule

To delete a default schedule, simply find the default schedule to delete and click the red x to the right of the default schedule name.

Tips for using the default schedule:

• Create default schedules for blocks of items. Say for example, you know that immediately after load in, you always have stage setup, sound checks, and a band sound check. This block of information may start at a different time for a different event, but you always do this in this order. Why not create a default schedule called Load in/Sound check and just modify the times? It is easier to change a series of times than to rewrite schedule items AND times.
• When adding your schedule items, take advantage of the calendar type. When you print your reports, this will allow you to filter calendar types, depending on the report.
• Use a default schedule naming system that you can easily remember. This way, when you apply the schedule, you know what you entered versus having to go back and check.
• Be careful when using the Replace Existing Schedule checkbox - remember, if you do not want to see the old schedule, check the checkbox. If you want to keep the information and just add the schedule, leave the box blank.