Once you have an Organization, Artist and Tour you can start adding the real working data into Master Tour.  This is where it starts to get fun! If you've closed the wizard, not to worry.  You can always open the Wizard back to this screen by clicking the "Day" button at the bottom of the Tour Module Navigator.

Using the date picker, select the starting date of your tour.  You may specify a single date to simply add one date at a time, or you can enter a date range to add records for every date in a range.

Once you have added your date(s), click the Set Date Range and Continue button

Venue and Schedule Rapid Entry Grid

After setting your date range you will be presented with a data grid this has one row per date.  This  allows you to assign a Venue and Schedule to multiple dates all at the same time

Tip: You don't have to enter every venue and schedule at this time.  This step can be a lot of work and you don't need to do it all now.  This grid is simply here to allow rapid data entry during setup.  You can add venues, events and schedules on a day-by-day basis at any time later.

Assigning a Venue

Clicking on the Select Venue button in a grid row will bring up a pop up dialog window where you can search the database for a particular venue.  If you can not find the venue you want, you can add it to your local database and then use again and again.

Once you have either selected or created the desired Venue record, click the Select Highlighted Field button to assign it to that date.

Assigning a Default Schedule

A Default Schedule is a set of items that will be automatically added to your calendar for this day.  For example, a typical show day may consist of a bus call time, load-in, sound check, showtime, load-out, etc.  So that you don't have to type these common activities every time you create a new date, you have the option to automatically insert them all at once.  This is called Applying a Schedule to the day.

All of the items that are inserted onto the calendar for this day will be marked as unconfirmed.  This gives you a chance to verify and change them before they become published.

To get the greatest benefit from this feature, you can customize and design your own default schedules and they will be available for you to apply here.  If you wish, you can close the wizard at this point, design your default schedules and then return.

If you wish to apply a default schedule for a specific day, simply select it from the drop-down.

Finish and Start Working

Once you've entered in the Venues and Default Schedules for as many dates as you wish, hit the Finish button to create the date records and close the Wizard.

Congratulations!  You've just created a tour and populated it with dates.  You're now ready to start working on your itinerary.

Deleting Events and Dates

We have all had schedule changes or entered the wrong information at one point. Deleting a date and event is easy as long as you know where to go. Start by going to the Tour section using the Module Navigator. Once you have clicked on the tour, open the dates tab. Click on the date that needs changes to be made. If you need to delete the date, just click the red x to the right of the date. If you need to delete the event, click on the date and look at the event section below the dates. Click on the event to delete, and click the red x to the right of the event name. Confirm the delete, and you have now deleted the event for that date.

Moving Dates to a Different Tour

Did you add the wrong tour dates to a different tour? Do you need to create a new tour using already created tour dates? Start by going to the tour section and select the dates tab. Click the checkboxes next to the dates you would like to move. A new menu will appear with a drop down box containing your current tours. Select the tour to move the dates to, then click the Move Dates button. If you need to created a new tour, just select the date(s) to move, then enter the name of the new tour on the right hand side and click the Create Tour and Move Dates button. This will move the date(s) to the newly created tour.